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Office and Facilities Manager in Palo Alto, CA at Nelson

Date Posted: 4/10/2018

Job Snapshot

Job Description

Job Number: 2118520

Office and Facilities Manager
Palo Alto, CA

Headquartered in Silicon Valley, we serve 700 professional services firms worldwide, including 96 of the Global 100 Law Firms, 5 of the top 8 Global Accounting Firms, and 5 of the Top 10 Global Economic Consulting Firms. Our culture emphasizes accountability, responsibility, and growth. We support each other in a positive, open atmosphere that fosters creativity, approachability, and teamwork. To a person, we're thoughtful, intellectually curious professionals who strive for flexibility in work and in life. If that sounds like you, we should talk.

As the Office and Facilities Manager, you will be the primary office contact in our corporate office for our employees and guests. You will be in charge of handling facilities/office issues and be involved in a variety of projects.

Core Responsibilities:

  • Provide day to day facilities and office services for our Palo Alto office
  • Responsible for managing all on-site vendors and ensuring adherence to service level agreements and contracts as negotiated
  • Responsible for facilities and offices services set-up of or other temporary work spaces as needed.
  • Oversee and maintain the office's amenities. Order office and kitchen supplies.
  • Monitor and maintain good quality operations of all kitchen equipment.
  • Facilitate office setup for new hires. Conduct office tour and team introductions where necessary.
  • Manage office projects and contractors.
  • Handle incoming and outgoing mail and packages.
  • Responding to physical office emergencies (water leak, hot/cold calls) as needed.
  • Setup and/or assist with meetings/trainings/client lunches/team lunches.
  • Organize and plan company/local social events
  • Day-to-day management and supervision of part-time Day Porter
  • Establish and maintain office emergency plan and team.
  • Collaborate with HR on health and safety policies.

  • Prior office services or facilities management experience at a professional services organization is required.
  • Must have strong organizational skills and thoroughness and follow-through with the capability to perform numerous tasks simultaneously.
  • Excellent verbal and written communication skills are needed, along with strong interpersonal skills and the ability to think and react clearly, quickly and calmly in a crisis.
  • A "team player" attitude, entrepreneurial spirit a group management skills in order to be able to build group cohesion.
  • Ability to work independently and drive projects from start to finish.
  • Strong project management skills and a solid working knowledge of excel, word and outlook are required.
  • Excellent communication skills and a professional demeanor.
  • 4-year college degree is required
  • Physical Demands - this position involves standing, walking and occasionally kneeling, bending and lifting up to 30 lbs.

About Nelson:

For more than 45 years, we've been passionate about helping people find jobs they love - rewarding jobs that further career goals. At Nelson, we partner with companies that have outstanding reputations. Working with innovative startups to Fortune 500 companies, our skilled recruiters have access to opportunities beyond what you can find on your own.

With Nelson, you'll get the most out of your career. Together, we'll set career goals and find you a position where your skills shine. Whether you are looking for a position in: accounting & finance, administration, computer gaming, digital media, engineering, human resources, legal, light industrial, manufacturing, or technology, Nelson helps place people in full-time, temporary, temp-to-hire, project, and contract positions. For a full listing of jobs, go to: and click "Find Work."