This site uses cookies. To find out more, see our Cookies Policy

Office Administrator/Receptionist in Mountain View, CA at Nelson

Date Posted: 4/26/2018

Job Snapshot

Job Description

Job Number: 2119080

Office Administrator/Receptionist
Mountain View

Office Administrator/Receptionist

• Assist Facilities Manager with overall organization and upkeep of the office; request maintenance services (leaky faucet, HVAC issues, etc.) and maintain good relations with vendors and property management.

• Oversee inventory, ordering and stock supplies for kitchen and office supply areas.

• Seek cost saving ideas and vendors.

• Assist Facilities Manager with office expenditures and managing the budget.

• Coordinate travel arrangements including car, hotel and air as requested.

• Assist employees with scheduling meetings.

• Coordinate catering for meetings and group lunches.

• Keep floor plans and seating charts updated.

• Assist other departments with proofreading documents, making reminder phone calls for upcoming events, sending equipment to tradeshows and coordination of social gatherings.

• Greet visitors, assist with sign in, contact person being visited, and offer refreshments.

• Assist Executive Assistants, setting up meetings, ordering refreshments, greeting visitors and miscellaneous administrative tasks as needed.

• Receive, sort and distribute mail.

• Receive incoming express packages, record in Receiving Log and contact addressee.

• Create waybills for express packages as requested.

• Receive incoming checks, logging date received and company name into Incoming Check Log.

• Fold and stamp outgoing mail.

• Enter purchases in Coupa system.

• Monitor confidential bins and first aid cabinets.

• Monitor recurring orders for Tuesday bagels and Thursday fruit.

• Create nameplates as required.

• Scan invoices for Accounts Payable.

• Process monthly AMEX expense report.

• Coordinate monthly Birthday Treats.

• Set up new employees into Eat Club and Chargepoint Chargers as required.

• Liaise as needed with property management.

Compensation: $22-$24 DOE
Required Skills:

• Experience as office manager or administrative assistant in a corporate environment.

• Outstanding communication skills, both written and oral.

• Fantastic interpersonal skills and an approachable personality.

Years of Experience & Educational requirements:

• At least 2 years of office management and/or administrative assistant experience.

• Minimum 2 year college degree, 4 year college degree a plus.

• Experience working with Concur Travel Systems and Coupa Purchasing Software.


About Nelson:

For more than 45 years, we've been passionate about helping people find jobs they love - rewarding jobs that further career goals. At Nelson, we partner with companies that have outstanding reputations. Working with innovative startups to Fortune 500 companies, our skilled recruiters have access to opportunities beyond what you can find on your own.

With Nelson, you'll get the most out of your career. Together, we'll set career goals and find you a position where your skills shine. Whether you are looking for a position in: accounting & finance, administration, computer gaming, digital media, engineering, human resources, legal, light industrial, manufacturing, or technology, Nelson helps place people in full-time, temporary, temp-to-hire, project, and contract positions. For a full listing of jobs, go to: and click "Find Work."