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Executive Assistant in Richmond, CA at Nelson

Date Posted: 9/7/2018

Job Snapshot

Job Description

Job Number: 2124106

Nelson Staffing is looking for an organized, efficient & experienced Executive Assistant to assist our well established client in Richmond! This is a temp-to-hire opportunity starting ASAP. Ideal candidates will have a minimum of 5 years of EA experience, and must currently be living in the Bay Area.


  • Will be supporting 6 C-level executive team members (5 located in Richmond, 1 on the East Coast)
  • Manage executive calendars including but not limited to; planning and scheduling meetings, conference calls, scheduling meetings and sending meeting requests on their behalf
  • Coordinate all travel arrangements including but not limited to; booking commercial flights, hotels and transportation accommodations, updating itineraries for domestic and international travel
  • Prepare and edit correspondences and communications
  • Manage meeting set up (video conferences equipment, ordering food/beverages, preparing agendas and meeting materials)
  • Maintain and update electronic and hard copy files for all documents
  • Create and update organizational charts and confidential workforce planning documents
  • Support the HR Director with administrative duties as needed and be the first point of contact for corporate employee questions
  • Bachelor's Degree REQUIRED
  • Minimum 5 years of experience supporting high level executives
  • Strong expertise managing expense reports
  • High Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
  • Excellent interpersonal, verbal and written communication skills
  • Ability to prioritize, organize and manage multiple tasks effectively
  • Strong calendar management with expertise in managing travel arrangements

About Nelson:

For more than 45 years, we've been passionate about helping people find jobs they love - rewarding jobs that further career goals. At Nelson, we partner with companies that have outstanding reputations. Working with innovative startups to Fortune 500 companies, our skilled recruiters have access to opportunities beyond what you can find on your own.

With Nelson, you'll get the most out of your career. Together, we'll set career goals and find you a position where your skills shine. Whether you are looking for a position in: accounting & finance, administration, computer gaming, digital media, engineering, human resources, legal, light industrial, manufacturing, or technology, Nelson helps place people in full-time, temporary, temp-to-hire, project, and contract positions. For a full listing of jobs, go to: and click "Find Work."