This site uses cookies. To find out more, see our Cookies Policy

Executive Assistant in Petaluma, CA at Nelson

Date Posted: 5/1/2018

Job Snapshot

Job Description

Job Number: 2119274

Innovative technology and software communications company in Petaluma is looking for an Executive Assistant to join their growing team! Reporting directly to the CEO, the Executive Assistant is someone with an earnest desire to play a supportive and strategic role. This person represents the CEO to internal and external customers so a confident, polite, business savvy, and pleasant demeanor is required. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission and results driven.

Location: Petaluma, CA

Compensation: To $80K per year.

A day in the life:

  • The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities
  • The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
  • Complete a broad variety of administrative tasks for the CEO including: managing

    business and personal calendar; completing expense reports; arranging detailed travel

    plans, itineraries, and agendas; and compiling documents for travel-related meetings.

  • Attend key meetings, produce agenda, minutes, action items and prepare follow up
  • Draft and proofread memos, letters, presentations, contracts and reports
  • Researches, prioritizes, and follows up on incoming issues and determines appropriate

    course of action.

  • Acts as a liaison between the CEO and internal departments
  • Keeps CEO well informed of upcoming commitments and responsibilities, following up


  • Completes deliverables on behalf of the CEO, including drafting business responses,

    personal correspondence, and other tasks that facilitate the CEO's ability to effectively

    lead the company.

  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and

    follows-through on projects to successful completion, often with deadline pressures.

  • Assists in coordinating the agenda of senior management team meetings and off-sites,

    and all staff meetings

  • Anticipate the CEO's needs, act accordingly and proactively bringing together

    appropriate people and resources to support in addressing issues.

  • Provides leadership to build relationships crucial to the success of the organization, and

    manages a variety of special projects for the CEO, some of which may have

    organizational impact. Also, provide regular updates on the progress of assigned


  • Complete a variety of personal errands


  • Minimum of 2 years of related business experience as an EA preferably to a C-level


  • Software savvy a must. Mac OS, G Suite, Trello, Slack preferred
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks
seamlessly with excellent attention to detail

About Nelson:

For more than 45 years, we've been passionate about helping people find jobs they love - rewarding jobs that further career goals. At Nelson, we partner with companies that have outstanding reputations. Working with innovative startups to Fortune 500 companies, our skilled recruiters have access to opportunities beyond what you can find on your own.

With Nelson, you'll get the most out of your career. Together, we'll set career goals and find you a position where your skills shine. Whether you are looking for a position in: accounting & finance, administration, computer gaming, digital media, engineering, human resources, legal, light industrial, manufacturing, or technology, Nelson helps place people in full-time, temporary, temp-to-hire, project, and contract positions. For a full listing of jobs, go to: and click "Find Work."