This site uses cookies. To find out more, see our Cookies Policy

Executive Assistant I in San Francisco, CA at Nelson

Date Posted: 2/8/2018

Job Snapshot

Job Description

Job Number: 2116469

Executive Assistant I

San Francisco, CA


Executive Assistant I Mission:

• Flawless execution of administrative activities, with high attention to detail, organization and process.

• Demonstrate ability to maintain high level of professionalism, confidentiality, discretion and judgment.

• Provide a strong, strategic partnership with the executive to improve day-to-day efficiency.

Executive Assistant I Core Responsibilities:

Calendar Management:

• Manage day-to-day schedules in such a way that the executive can complete their obligations in an organized, efficient way.

• Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.

• Take into consideration calendar priorities based on release cycle, fiscal calendar, current projects, customer fire drills, team needs and company events.

• International and domestic travel booking.

• Book appropriate domestic and international travel within SFDC travel policy considering travel

• Visas, costs and proper documentation.

Additional Tasks:

• Assist with food orders, luncheon planning, etc.

• Assist with PowerPoint presentations; Microsoft and Google applications when needed.

• Experience with the setting up and management of virtual meetings and tools e.g., GoToMeeting,

• GoToWebinar, Google Hangouts and conference calls.

• Increased knowledge of all internal policies and systems.

• Participate in planning and other business-related meetings as requested.

• Other administrative duties as requested.

• Submit accurate expense reports in a timely manner adhering to policy.

• Organization of quarterly meetings, volunteering events, off-sites, etc.

Soft Skills:

• Project management of intermediate complexity.

• Use initiative and judgment within established guidelines.

• Effectively interface with employees from other groups within the company and senior executives inside and outside the company.

• Organize, prioritize and coordinate multiple work activities with the ability to meet deadlines.

• Strong teamwork skills, and a strong ability to offer suggestions and improvements to process and work effectively across a range of personalities.

• Strong relationship management skills.

• Proven ability to manage projects, work under pressure and consistently make deadlines.

• Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.

• Very strong technical competency, specifically with MS Word, Excel, PowerPoint, Gmail, and Gcal.

• Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.

Ideal Additional Skills:

• 5+ years' experience a must.

• Bachelor's degree preferred.

Qualified applicants with arrest and conviction records will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

About Nelson:

For more than 45 years, we've been passionate about helping people find jobs they love - rewarding jobs that further career goals. At Nelson, we partner with companies that have outstanding reputations. Working with innovative startups to Fortune 500 companies, our skilled recruiters have access to opportunities beyond what you can find on your own.

With Nelson, you'll get the most out of your career. Together, we'll set career goals and find you a position where your skills shine. Whether you are looking for a position in: accounting & finance, administration, computer gaming, digital media, engineering, human resources, legal, light industrial, manufacturing, or technology, Nelson helps place people in full-time, temporary, temp-to-hire, project, and contract positions. For a full listing of jobs, go to: and click "Find Work."