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Data Entry Clerk/Administrative in Irvine, CA at Nelson

Date Posted: 5/22/2018

Job Snapshot

Job Description

Job Number: 2119045

Job Title: Data Entry Clerk/Administrative
Location: Irvine
Compensation: $12.00 - $16.00

Job Title Requirements:
  • Sorts incoming mail; identifies and interprets items containing payments.
  • Picks up mail weekly from other location
  • Reports daily mail received to CFO and Accounting Manager via outlook email.
  • Utilizes electronic letter opener to open envelopes received.
  • Manually removes all contents from envelopes.
  • Uses GCM system to search for customer's account, name, address by minimal search keywords including phone number.
  • Uses Great Plains to record all physical checks received.
  • Ensures accurate posting by verifying the account number, company name, payment amount and invoices.
  • Ensures checks are posted accurately by verifying date, numeric value, hand written amount, and signature are correct.
  • Applies check against specific invoices recorded on remittance stub and attach all invoices listed manually by adding a note to corresponding payment.
  • Endorses all payments submitted for deposit with corresponding company endorsement stamp.
  • Verifies batch accuracy by comparing batch total against calculator receipt.
  • Record individual batch total in Microsoft excel
  • Prepares deposit slip for every (2) batches entered into Great Plains.
  • Required to enter (50) checks per batch every 30 minutes.
  • Responsible to complete all physical checks received daily by 12 noon.
  • Orders deposit bags and stickers for daily pick up through Comerica Bank.
  • Interacts with bank courier to obtain date, time, and signature for daily pick up.
  • Uses Accounting Payment Center to post all credit card slips received daily before 2pm.
  • Responsible for office duties such as faxing, filing, and inbound/outbound calls.
  • Contact customers regarding invalid, declined, and expired credit card payments received.
  • Responsible for returning duplicate and over payments received to the customers via US Mail.

About Nelson:

For more than 45 years, we've been passionate about helping people find jobs they love - rewarding jobs that further career goals. At Nelson, we partner with companies that have outstanding reputations. Working with innovative startups to Fortune 500 companies, our skilled recruiters have access to opportunities beyond what you can find on your own.

With Nelson, you'll get the most out of your career. Together, we'll set career goals and find you a position where your skills shine. Whether you are looking for a position in: accounting & finance, administration, computer gaming, digital media, engineering, human resources, legal, light industrial, manufacturing, or technology, Nelson helps place people in full-time, temporary, temp-to-hire, project, and contract positions. For a full listing of jobs, go to: and click "Find Work."