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Administrative Assistant in Santa Rosa, CA at Nelson

Date Posted: 7/6/2018

Job Snapshot

Job Description

Job Number: 2121297

Administrative Assistant

Terrific opportunity to put your professional services experience to work. Full service CPA firm is seeking a full-time, experienced administrative assistant to join their team. The position requires close coordination with administration, professional staff and firm partners; this position is essential to the effective function of the firm as a client service organization.

Compensation: To $29 per hour plus overtime, excellent health, dental & vision, retirement, personal time off and paid holidays

Responsibilities include:

  • Maintenance of client files, deadline tracking program, and document management program.
  • Processing and assembly of complex multi-state tax returns, including knowledge of state filing and extension requirements.
  • Supervision of the firm's e-filing system, including processing and mailing of return attachments to IRS or electronic attachment of pdf files to the e-filed return.
  • Typing transmittal letters, invoices, general correspondence, etc. using Microsoft Word.
  • Typing and processing of reviewed or compiled financial statements on a limited basis.
  • Back up other administrative positions as required, including answering phones, greeting clients, billing, errands, etc.
  • Various administrative duties to assist in the efficient day to day functions of the office.


  • Previous experience working in a professional services firm such as a CPA, engineering, medical, legal or financial.
  • An intelligent and experienced individual who can handle a multitude of tasks simultaneously in an extremely busy work setting.
  • Comprehensive knowledge of Microsoft Word, Outlook and Excel.
  • Professional in manner and appearance.

About Nelson:

For more than 45 years, we've been passionate about helping people find jobs they love - rewarding jobs that further career goals. At Nelson, we partner with companies that have outstanding reputations. Working with innovative startups to Fortune 500 companies, our skilled recruiters have access to opportunities beyond what you can find on your own.

With Nelson, you'll get the most out of your career. Together, we'll set career goals and find you a position where your skills shine. Whether you are looking for a position in: accounting & finance, administration, computer gaming, digital media, engineering, human resources, legal, light industrial, manufacturing, or technology, Nelson helps place people in full-time, temporary, temp-to-hire, project, and contract positions. For a full listing of jobs, go to: and click "Find Work."