Senior Administrative Assistant in Santa Clara, CA at Nelson

Date Posted: 6/18/2020

Job Snapshot

Job Description

Job Number: 2146608

Job Title: Senior Administrative Assistant
Location: Santa Clara, CA

Job Title: Senior Administrative Assistant

Respond to emails and face to face inquiries with professionalism and urgency
Create, design, format and customize presentations, spreadsheets, and documents, ensuring finished products are error-free, visually clear and formatted consistently and brand-compliant
Responsible for calendar management for multiple Managers
Coordinate complex schedules and travel arrangements for VP's and Sr. Managers
Submit and reconcile expense reports in Concur, SOWs, contracts and purchase agreements
Arrange for payments of contractors and vendors by liaising with accounting departments
Greet, host and provide general support to visitors
Attend meetings, take and record minutes of meetings and distribute the same as instructed
Assists with offsite and onsite meetings and other special events
Coordinate conference room scheduling and catering for larger meetings
Assist in any ad-hoc tasks as required by the Senior EA to CEO
Preferred qualifications:

Excelling Communication skills - written and verbal
Planning and organizing, including large events/off site meetings
Problem assessment and problem-solving
Information gathering and information monitoring
Attention to detail and accuracy
Customer service orientation

3 years' experience
Master Google calendaring experience dealing with complex schedules and limited meeting rooms.
Able to pivot at a moment's notice due to last-minute changes to ensure an organized experience to internal and external clients.
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem-solving skills
Technology savvy; Experience with MS Office, Google Suite, expense tracking, etc.
BA/BS degree or equivalent practical experience.
Strong verbal and written communication skills
Strong interpersonal skills
Medical device / High Tech experience preferred
Passion for the healthcare industry
Ability to interact with all members for the company's cross-functional team

Job Title: Senior Administrative Assistant

About Nelson:

For more than 45 years, we've been passionate about helping people find jobs they love - rewarding jobs that further career goals. At Nelson, we partner with companies that have outstanding reputations. Working with innovative startups to Fortune 500 companies, our skilled recruiters have access to opportunities beyond what you can find on your own. With Nelson, you'll get the most out of your career. Together, we'll set career goals and find you a position where your skills shine. For a full listing of jobs, go to: and click "Find Work."