Payroll/HR Leader in Mill Valley, CA at Nelson

Date Posted: 6/20/2020

Job Snapshot

Job Description

Job Number: 2149445

Our client is an established, successful construction company in southern Marin that has built a reputation based on quality and innovation. They're hiring a strong payroll leader who will take on other HR functions such as benefits administration, workers compensation, employee on-boarding, among other activities. The Payroll/HR Leader is a key hire for the company, given this person will interact with every employee in the firm. The successful candidate is self-motivated with strong analytical, problem solving and organizational skills. He/she will also be systems-savvy and possess strong Excel skills. Our client offers a collaborative, positive work culture and competitive compensation and benefits.


  • Manages all payroll operations ensuring timely and accurate processing of payroll transactions including salary changes, benefits, garnishments, taxes, and other deductions for approximately 120 employees.
  • Collects and audits weekly timesheets ensuring hours are recorded correctly. Imports data into ADP
  • Investigates discrepancies and reconciles payroll accounts within ADP and across databases
  • Ensures accurate and timely processing of payroll updates including new hires, terminations, changes to pay rates, and benefit changes.
  • Prepares and maintains accurate records and reports of payroll and HR transactions.
  • Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
  • Prepares weekly, monthly, quarterly and year end payroll, accounting and HR related reports. Reconciles health insurance invoices and submits for timely payment.
  • Facilitates various audits by providing records, reporting and documentation to CFO and/or auditors.
  • Processes and tracks workers compensation claims
  • Oversees benefits administration, including conducting due diligence on various benefits options and making recommendation to leadership team
  • Leads employee on-boarding process applying best practices
  • Provides support for jobsite safety and safety compliance
  • Serves as employee point of contact for payroll and other HR inquiries


  • Bachelor's degree
  • 2+ Years of payroll experience
  • Previous experience with ADP
  • Experience with Sage 300 CRE preferred
  • Excellent written and verbal communication skills
  • Strong analytical and critical thinking skills
  • Intermediate to advanced Excel (e.g. pivot tables, formulas, v-lookups)
  • Bi-lingual in Spanish is highly desirable


About Nelson:

For more than 45 years, we've been passionate about helping people find jobs they love - rewarding jobs that further career goals. At Nelson, we partner with companies that have outstanding reputations. Working with innovative startups to Fortune 500 companies, our skilled recruiters have access to opportunities beyond what you can find on your own. With Nelson, you'll get the most out of your career. Together, we'll set career goals and find you a position where your skills shine. For a full listing of jobs, go to: and click "Find Work."