Executive Assistant in Kentfield, CA at Nelson

Date Posted: 11/26/2019

Job Snapshot

Job Description

Job Number: 2143140

Job Title: Executive Assistant
Location: Greenbrae, CA
Compensation: DOE

Executive Assistant
Our client, a 60+ year, family owned Marin property management company, is seeking a full-time Personal/Executive Assistant to work closely with the President & Founder of the company. This role will assume as much organizational, written and verbal communication support as is possible so the President is freed to spend more time on strategic issues and philanthropy. This is a fantastic opportunity for someone who is extremely organized, highly dependable and likes a lot of variety in their day-to-day job.

Compensation: DOE

Executive Assistant Responsibilities:
- Track status of multiple ongoing projects, meeting daily with President to help prioritize what needs to be accomplished
- Assist with the initial drafting and reviewing of Commercial Leases. Tracking changes of said Leases and Letters of Intent from potential Tenants.
- Updating of rental rate spreadsheets and tracking of annual rent increases
- Correspondence and communication including daily correspondence on behalf of President and attending internal meetings
- Handle personal errands and support needs
- Client Relations; represent the Company in interpersonal relations with all parties connected to the firm including tenants, vendors, personal associates and employees
- Coordinate travel arrangement as may be requested; arrange and manage all logistics; produce expense reports for travel and personal expenditures
- Manage calendar, coordinate appointments, meetings, and other activities; integrate and manage social and business calendar and keep all parties apprised of any changes
- Support and represent the President with a solutions-oriented and proactive focus on information and relationship management

Executive Assistant Requirements:
- Minimum of 10 years' top-level EA/PA experience as well as current experience in a relevant personal and executive support role
- Excellent written and verbal communication a must
- Must be able to type/edit/proof documents quickly and accurately using Word in track changes mode, with accountability for end product
- Must be proficient in Excel, including formulas; PowerPoint experience a plus
- Real estate leasing experience is a big plus
- Strong but gentle and warm personality capable of organizing days for maximum productivity
- Excellent organizational and time-management skills; attention to detail; ability to prioritize tasks and assignments
- Must be trustworthy and able to maintain a strict level of confidentiality

This is a Monday-Friday full-time salaried position with excellent benefits. For consideration, please submit resume and a brief cover letter with salary requirements.

Job Title: Executive Assistant
Location: Greenbrae, CA
Compensation: DOE

About Nelson:

For more than 45 years, we've been passionate about helping people find jobs they love - rewarding jobs that further career goals. At Nelson, we partner with companies that have outstanding reputations. Working with innovative startups to Fortune 500 companies, our skilled recruiters have access to opportunities beyond what you can find on your own. With Nelson, you'll get the most out of your career. Together, we'll set career goals and find you a position where your skills shine. For a full listing of jobs, go to: www.nelsonjobs.com http://www.nelsonjobs.com/ and click "Find Work."