Executive Assistant in Petaluma, CA at Nelson

Date Posted: 2/18/2021

Job Snapshot

Job Description

Job Number: 2155263

Executive Assistant

Petaluma, CA

Temp- Maternity coverage (6mo)

Prefers: 5 days in the office but might consider 3 days in the office and 2 days remote.

Pay: $70K

Job Summary: This is a high visibility position requiring a bright, motivated, organized, effective communicator. He/she will need to be able to manage multiple, detail-rich projects simultaneously and work with a variety of internal and external personnel. He/she will need to be able to communicate clearly in both verbal and written formats. This person will assist with, or take ownership of certain administrative tasks, events and projects. A significant amount of time is spent maintaining the executive's calendar and bi-weekly department meetings. This person works directly with the Executive Vice President, Corporate Resources, EA team and all Petaluma staff.

Qualifications:

• 3 + years' experience as an administrative or executive assistant

• Experience with scheduling in outlook

• Excel at multitasking

• Thrive in a fast paced environment

• Strong communication and interpersonal skills

• Confident and independent

• Strong Microsoft Outlook, Excel, Word and PowerPoint experience

• Familiar and strong with using and learning new technology platforms

• Quick learner

• Team player

• Effectively work under pressure

• Flexibility and adaptability

• Honesty and integrity

• Strong planning and organization skills

Duties:

  • Coordinate and maintain a very busy and ever changing appointment calendar.
  • Coordinate meetings and events with external and internal personnel.
  • Maintain specific confidential personnel and contract files.
• Keep Liz on point with his meetings and schedule in general

• Triage requests and meeting needs from all parties that work with Liz

• Prepare and manage meeting agendas, certain presentations and documents.

  • Clerical functions such as photocopying, filing, faxing, dictation, scanning, etc.
  • Monitor email for Executive Vice President
• Assist the Executive Vice President and staff with a variety of tasks and special projects as assigned

• Understand John's strengths, weaknesses and how he likes things handled to keep things going smoothly

• Keep strict confidentiality of all matters

Skills and Knowledge:

  • Ability to handle multiple projects simultaneously
  • Very organized
  • Ability to work with a wide variety of constituencies simultaneously
  • Excellent oral and written skills
  • Ability to meet deadlines

Technical Knowledge:

  • Proficient in Microsoft Office

About Nelson:

For more than 45 years, we've been passionate about helping people find jobs they love - rewarding jobs that further career goals. At Nelson, we partner with companies that have outstanding reputations. Working with innovative startups to Fortune 500 companies, our skilled recruiters have access to opportunities beyond what you can find on your own. With Nelson, you'll get the most out of your career. Together, we'll set career goals and find you a position where your skills shine. For a full listing of jobs, go to: www.nelsonjobs.com http://www.nelsonjobs.com/ and click "Find Work."