Executive Assistant in Santa Clara, CA at Nelson

Date Posted: 11/21/2019

Job Snapshot

Job Description

Job Number: 2138313

Job Title: Executive Assistant
Location: San Jose, CA

Job Title: Executive Assistant
The Executive Administrative Assistant provides general Administrative support to the Senior Manager of Business Systems. The Assistant is required to exercise good judgment in a variety of situations, with strong written, verbal, administrative and organizational capabilities, delivered with exceptional interpersonal skills. The Assistant will often work independently on projects from conception to completion, and must be able to work under pressure (at times) to handle a wide variety of tasks for the Operations Department.

Executive Assistant Responsibilities:
  • Provide executive-level administrative support to department managers.
  • Prioritize multiple projects and requests based on business needs and importance.
  • Complete projects thoroughly, accurately and with time sensitivity.
  • Facilitate conference calls, prepare meeting materials and agendas, and document meeting minutes to effectively manage action items for the department.
  • Develop, implement and continuously improve department administrative work processes, procedures, and systems while ensuring compliance with department and company policies.
  • Take initiative, act resourcefully, and problem solve to get answers and resolve issues.
  • Interface with multiple departments to assure cross team coordination.
  • Work independently with minimal instruction day-to-day.

Executive Assistant Requirements:
  • 5+ years of experience supporting Senior Management; preferably in a Operations environment.
  • Superior skills in Salesforce and Microsoft Office (Outlook, Word, Excel, and PowerPoint).
  • Strong organizational skills and excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with internal and external stakeholders.
  • Expert level written, verbal, and communication skills.
  • Demonstrate proactive approaches to problem-solving with strong decision-making abilities.
  • Balance ability to work independently with team collaboration.
  • Proven ability to handle confidential information with discretion, be adaptive to various competing demands, and demonstrate the highest level of customer/client service and response.
Job Title: Executive Assistant
Location: San Jose, CA

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About Nelson:

For more than 45 years, we've been passionate about helping people find jobs they love - rewarding jobs that further career goals. At Nelson, we partner with companies that have outstanding reputations. Working with innovative startups to Fortune 500 companies, our skilled recruiters have access to opportunities beyond what you can find on your own. With Nelson, you'll get the most out of your career. Together, we'll set career goals and find you a position where your skills shine. For a full listing of jobs, go to: www.nelsonjobs.com http://www.nelsonjobs.com/ and click "Find Work."