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Executive Assistant II in Sunnyvale, CA at Nelson

Date Posted: 1/10/2018

Job Snapshot

Job Description

Job Number: 2115258

Executive Assistant II (Contract)
Sunnyvale, CA
$33-34 per hour

Provide first class administrative and project management support to executives in the Search and Advertising organization

Executive Assistant II (Contract)
$33-34 per hour

  • Handle and maintain highly confidential and sensitive information
  • Schedule and manage extremely demanding calendars, while keeping executives' time highly accessible and flexible
  • Coordinate complicated international and domestic travel, accommodations and logistics
  • Initiate purchase orders, reconcile invoices, track budgets, and complete expense reports
  • Organize events and meetings, video conferences, and conference calls
  • Interface and collaborate daily with executives, Chiefs of Staff, and other Executive Assistants across the company both locally and internationally
  • Manage on-boarding logistics for new hires as they relate to equipment, space
  • Develop an understanding of the department's operations, culture, policies, and procedures
  • Given the global nature of business, requires evening and weekend calls or email

    Minimum Qualifications:
  • Complex executive administration work experience at the VP or higher level
  • Power user of Microsoft Office suite: Word, Excel, PowerPoint, as well as Google Calendar and Google Drive
  • Demonstrated ability to take initiative, anticipate needs of executives and their teams, and exercise independent, sound judgment
  • Ability to work and strive in a fast-paced, matrixed environment and execute against multiple projects and deadlines, prioritizing and re-prioritizing
  • Excellent executive-facing communication skills. Capable of high-level verbal and written communication with internal and external contacts.

Preferred Qualifications:

Bachelor's degree or Associate's degree with equivalent experience

Due to global nature of our business, ability respond to email and calls outside standard business hours; possess global awareness, time zone sensitivity, culture, logistics

Demonstrated passion for continuous learning, improvement, and sharing best practices

Tech or media industry experience a plus

Executive Assistant II (Contract)
Sunnyvale, CA

About Nelson:

For more than 45 years, we've been passionate about helping people find jobs they love - rewarding jobs that further career goals. At Nelson, we partner with companies that have outstanding reputations. Working with innovative startups to Fortune 500 companies, our skilled recruiters have access to opportunities beyond what you can find on your own.

With Nelson, you'll get the most out of your career. Together, we'll set career goals and find you a position where your skills shine. Whether you are looking for a position in: accounting & finance, administration, computer gaming, digital media, engineering, human resources, legal, light industrial, manufacturing, or technology, Nelson helps place people in full-time, temporary, temp-to-hire, project, and contract positions. For a full listing of jobs, go to: and click "Find Work."