Administrative Assistant / Receptionist in San Jose, CA at Nelson

Date Posted: 11/18/2019

Job Snapshot

Job Description

Job Number: 2138318

Job Title: Administrative Assistant / Receptionist
Location: San Jose, CA

Job Title: Administrative Assistant / Receptionist
The Administrative Assistant/Receptionist will provide administrative support as part of the company's Operations team, interfacing with all areas of the organization. This role will be point of contact for customers and field personnel, as well as assisting the Operations department with related projects and activities.

What You'll Do:
• Answer phone calls from customers and field personnel regarding non-technical support inquiries and either solve directly or transfer the call to responsible parties
• Assist with administrative aspects of Quality Assurance and Document Control
• Clerical and data entry projects related to the Operations department
• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries
• Maintains security by following procedures; monitoring logbook; issuing visitor badges
• Manage and order office supplies as needed
• Submit expense reports for Operations team
• Schedule catering for business meetings
• Make travel arrangements for employees and candidates

What You Need:
  • Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
  • Ability to analyze and revise operating practices to improve efficiency
  • Detail oriented and comfortable working in a fast-paced office environment
  • Exceptional communication skills
  • Superior organization skills and dedication to completing projects in a timely manner

Job Title: Administrative Assistant
Location: San Jose, CA


About Nelson:

For more than 45 years, we've been passionate about helping people find jobs they love - rewarding jobs that further career goals. At Nelson, we partner with companies that have outstanding reputations. Working with innovative startups to Fortune 500 companies, our skilled recruiters have access to opportunities beyond what you can find on your own. With Nelson, you'll get the most out of your career. Together, we'll set career goals and find you a position where your skills shine. For a full listing of jobs, go to: and click "Find Work."